In addition to International Memoranda of Agreement, you must engage Global Operations to assist with agreements for projects or activities that are sponsored by a foreign entity or when Cornell conducts work outside of the U.S., including:
- Research, education, and capacity building
- Tuition or service revenue for non-degree programs
- Other review generating activities
- Staffing needs outside of the U.S., including independent contractors
What's not in our scope?
- Purchasing (e.g., when units purchase services or products from a company registered outside the U.S.). Independent contractors/vendors (those who are operating without a legally registered company, do need to be evaluated).
- Tuition for traditional degree programs
- Investment activity
- Technology licensing
How can we help?
The Global Operations unit (in the Office of the Vice Provost for International Affairs) manages the Navigate website, and works cross-functionally across many departments to help faculty, business officers, and other campus stakeholders with best practices for engaging abroad, including country-specific guidance. Our team will ensure legal agreements are reviewed from a legal, tax, risk, and insurance perspective. We gather input from subject matter experts as needed during the negotiation process.
Step one: As the initiator, ensure that all relevant parties in your college/unit are aware of and support the collaboration being proposed with the international entity.
Step two: Contact our team at the earliest stage of a project to get questions answered and assemble a project development support team.
Step three: Units should contract (master service agreement, statements of work, etc.) per their internal standard practice. Please reach out to Global Operations/Navigate if you need Cornell's standard legal terms to include within your master document. If you are working from a previously-approved contract, you are not exempt from the review process. Please proceed to step four.
Step four: Send your agreement to Global Operations for review. You may email it directly to [email protected] or submit it through our ticket system. Either contact method will initiate a unique ticket identifier number to help us track communications.
Step five: Allow the team ample time to evaluate your agreement from a variety of perspectives. Complex contracts may take extra time, particularly if they require outside advisory support. Global Operations/Navigate will return the contract with input or comments, if needed.
Step six: Negotiate with your collaborator to ensure both parties agree to terms. If there is a dispute and proposed terms are questioned, Global Operations/Navigate must evaluate the revisions. It is common for some back and forth at this stage of contracting.
Step seven: Once both parties have agreed to terms, and Global Operations/Navigate has had an opportunity to review the final version, the document is ready to be signed.
Step eight: Have the documents signed. According to Cornell Transaction Policy 4.2, only certain employees have been granted transaction authority for the university’s international agreements, including university counsel, the provost, and the vice provost for international affairs. Additionally, delegation plans have been completed to extend this authority to deans of colleges/schools and authorized approvers for university-level units. Only these people may sign international agreements for your unit, college or school. Signatories sign the actual paper document.
Step nine: Scan and send fully executed copies to Global Operations/Navigate for our files.
If your project is related to sponsored research, please contact the Office Sponsored Programs at [email protected] or (607) 255-5014. A grant and contract officer will help you navigate the paperwork to accept funds at Cornell.