If you are operating programs, either educational, recreational or camps involving students under the age of 18 years, please be advised that all such programs on University property or operated by the University, or College, or Department are required to comply with New York State laws and standard risk management practices concerning the operation of such programs. See the attached document, Protecting Youth at Cornell University: General Guidelines for details.
If you are operating a program which runs:
- During the day for any part of 5 days during a two week time period, or
- Overnight for a consecutive period of more than 72 hours, or
- If you are running such a program or camp during the summer
you should take steps immediately to:
a) Register with Cornell’s Department of Risk Management and Insurance. After registering, we will evaluate the program for needed compliance and advise you on completing steps b thru d below.
b) Obtain a permit from the State Health Commissioner.
c) Use the standardized forms developed regarding parental consent, medical issues, injury reports, etc., to ensure compliance.
d) Complete the Risk Management checklist available from the Risk Management office.
If you are discussing the potential to run such a program or camp in the future, you should follow the steps above at least three months in advance of your program or camp to ensure timely processing of the necessary paperwork by the appropriate State agencies. Failure to obtain a permit may have legal consequences for your program or camp and may affect any available insurance coverage. Your prompt and thoughtful attention to this matter is required to protect all involved in your program or camp.
Updated 5/18/18 KMR
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