Procuring a service while in a foreign country may present many challenges due to the potential for non-standard terms and conditions. The Navigate Support Team is here to assist you through this process and we encourage you to contact us as early in the process as possible using the contact form on this site.
Depending upon the country and the type of good you are procuring, it may be advisable to obtain goods within your destination country. For the majority of in-country non-travel related purchases, Cornell's Procurement Card (pcard) is the recommended method of payment. Certain transactions are prohibited on procurement cards because the good or service requires additional review for reasons of tax, insurance, a contract or other regulatory issues. Download a complete list of prohibited expenses here.
There are a myriad of rules surrounding the shipment of goods from the U.S. to a foreign country. Purchasing from our preferred and contracted vendors, including those in e-SHOP, is an approved purchase method. Depending on the goods and/or the destination, vendors may not be able to ship goods to you based on specific restrictions.
Procedures for setting up an international vendor can be found at https://www.dfa.cornell.edu/procurement/buyers/vendor-setup
In the event that Cornell will be issuing a purchase order to a foreign vendor, please provide the contact information including the email address on the I Want Doc or requisition and Procurement Services will send the foreign vendor the Vendor Information form and IRS W-8 form to complete.
For specific details, see Section 205 of the Buying Manual, particularly "Foreign Vendors, PO – Purchase Order."
If your foreign "vendor" is an independent contractor or consultant, please read this section before initiating a contract.
For assistance with wire transfers, visit https://www.dfa.cornell.edu/treasurer/cash-management/paying.
Paying invoices in foreign currency
Information about paying purchase order invoices in foreign currency can be found at https://www.dfa.cornell.edu/accounting/topics/accountspayable/foreign
Updated 6/8/17 KMR