There are many steps to planning a trip; here is a detailed checklist to help simplify the process.
You should also be familiar with the DFA Traveler Guide, which outlines the financial-related aspects of traveling on Cornell business. (Policy 3.2 Travel Expenses, Appendix A Traveler Guide.)
Paperwork and documents
[ ] Book flights, hotels, and any other transportation. Both Stovroff & Taylor Travel and AAA offer direct billing for Cornell business. Check airline for any baggage restrictions. If travel is funded by a grant or a specially designated account, review the Fly America Act and confirm flight options with the department financial administrator or financial transaction or business service center before purchasing tickets.
[ ] Ensure a family member and someone in your office has a copy of your travel itinerary and schedule. Advise them on how to best reach you while you are away.
Important documents and items to pack in your hand luggage (not in checked luggage)
[ ] All cash, credit cards, and other forms of payment.
[ ] An extra photo ID, if available.
[ ] Health insurance card.
[ ] Sufficient cash for expenses that cannot be charged with a credit card. Keep in mind that credit cards are not always accepted in all locations.
[ ] Copies of air travel, car rental, and hotel reservations.
[ ] Relevant contact details in case your itinerary changes.
[ ] Sufficient quantities of your prescription medical, including extra for any travel delays that may arise. Keep in original containers with corresponding prescriptions.
Notifications and Registrations
[ ] Let your bank and credit card issuers know your travel plans to avoid any fraud-prevention holds.
[ ] Make sure you understand how your health insurance coverage works when out-of-network.
[ ] Learn about Cornell Library support for while you're away from campus.
[ ] Check out the Navigate section on Technology and Photography.